If you’re already registered or are planning to register for HippoCamp: A Conference for Creative Nonfiction Writers, here is some information we think you’ll find helpful and useful. Just click on the title and the category’s information will slide out.
In addition to the details here, we’ll periodically send conference updates to registered attendees, especially in the weeks leading up to the conference.
We understand that things can happen. If you have registered for HippoCamp and can no longer attend, here are some options:
HippoCamp can transfer your conference registration to another individual with no penalty until July 1. [Workshop and pitch sessions cannot be transferred; registrations cannot be transferred after July 1.]
Please send your refund or transfer request in writing to firstname.lastname@example.org. Once confirmed by HippoCamp staff, we will issue your refund, if applicable (based on dates below), to the credit card on file.
Please note that should you cancel or transfer your registration, HippoCamp is not responsible for any cancellation fees charged by airlines, hotels or other travel arrangements.
Note: If you paid via PayPal and it’s been more than 30 days since you purchased your ticket, we cannot issue a refund via PayPal due to limitations with its system — in the most basic way of explaining this, PayPal simply removes the refund button from our dashboard; we will have to issue you a PayPal “payment” instead, and this may incur a small service charge. The other option is a check.
Hippocampus Magazine is excited to welcome writers and creative nonfiction lovers from all over to Lancaster, Pa. for our conference. We’d like to remind our attendees that we expect that conference-goers will respect others, and to formalize that request, HippoCamp has adopted a code of conduct.
HippoCamp asks that all attendees give our speakers the courtesy they deserve. Please silence mobile devices during presentations, and do not disrupt presentations in any other way.
HippoCamp is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form.
Harassment includes verbal comments that reinforce social structures of domination (related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion), deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of official conference events, inappropriate physical contact, and any unwelcome sexual attention.
Attendees asked to stop any harassing behavior are expected to comply immediately. Conference organizers may take any action they deem appropriate, including issuing a warning to the offender, or expelling him or her without a refund.
If you are being harassed or witness someone else being harassed, please contact a member of the conference staff immediately. Conference organizers also will be happy to help attendees contact convention center security or local law enforcement, provide escorts, or assist those experiencing harassment in any other way.
Media Guidelines [Thank you to Open Source Bridge and DrupalCon Austin 2014, from whom this media policy was derived.]
When you register for HippoCamp, you consent to be photographed by our official conference photographer(s), and to have those photographs published under a Creative Commons license and potentially used in various promotional materials, on the conference website, social media channels, or other online properties controlled by Hippocampus Magazine and Press LLC. We also encourage attendees to take and share their own photographs, as long as these rules are followed:
1. Photography/recording that is legally allowed in public spaces is allowed at the HippoCamp.
2. Photography/recording should be treated like other potentially harassing interpersonal interaction. That is, when one person being photographed says “stop” or “leave me alone” (etc), the taking of photographs must end and no further attempts to photograph that individual should occur.
3. Photography/recording shouldn’t be done in such a way as to hide from the subject that it’s happening.
4. The subject may inspect the photo/recording at any time and, if requested, the photo/footage/etc must be deleted immediately if so requested.
5.Those who are taking photographs and/or recording must also follow our general Code of Conduct.
How to opt-out of photography: If you do not wish to be photographed or have your image published, you may opt out by contacting the conference organizers. The committee will make every effort to accommodate your request.
HippoCamp does not have an official dress code. But we provide this information because some conferences do have a dress code. Wear what you feel most comfortable in. If that’s a business suit, wear it. If it’s cozy jeans and your funniest writerly tee, go with that!
We do recommend wearing shoes that won’t hurt your feet after walking a bit, and suggest that you bring a sweater, light jacket or zip-up hoodie along to sessions just in case the AC gives you a chill.
You can receive updates about HippoCamp through several mediums:
The Backchannel: During the conference, we encourage attendees to tweet along with speakers and sessions.
We’ll compile some a Storify archive after the conference of some of the best tweets and Instagrams! View last year’s recap here.
Add this 300×250 “Join me at HippoCamp” badges to your blog or website:
Just copy and paste the code, below:
Promote your work.
Attendees have a few opportunities to have their work showcased at the conference:
In addition to networking and socializing, we hope these options will allow you additional ways to interact and share.
We’re working on badges and fliers for 2016.
We’re thrilled that some of you are bringing along your partner in crime! While your guest might not be attending the conference, we’d like to offer you the option to invite your spouse or other adult guest to some of the social events and/or meals. Below, you have the option to purchase from a variety of options, such as the opening reception, Mary Karr’s keynote, the opening reception, keynote AND all meals, or just meals. We’ll include his or her meal/event tickets in your registration packet.
Please Note: HippoCamp is a professional development conference; Guests must be 18 years of age or older.